How many documents and files are generated and stored in your company? A mid-size company in most industries has to manage a stream of thousands and thousands of documents, designs, presentations, brochures, templates and so on. Unless efficiently managed, this soon becomes a jungle where employees get lost. A jungle that resides on shared directories of servers, local directories on desktops and notebooks or other storage media. Efficient management of electronic documents is why EZ-Librarian is build.
EZ-Librarian supports document management through their complete life-cycle of creation, review and validation, and later through document revision cycles. Each state determines their specific handling requirements. EZ-Librarian maps the jungle for you and act as a guide for your employees.
Ever tried to figure out how much time can be wasted to find a specific file? The costs associated to document search within your company can be considerable, apart from the frustration that comes with it. EZ-Librarian structures documents in folders to facilitate document storage per project, department and allows keyword search to find all matches in the document vault.
Documents, designs and templates are changing over time. For some of these documents, reviews and approvals are mandatory steps in order to validate the changes. Experienced employees might do some version management for themselves, most employees will not. That's where EZ-Librarian comes into the picture. It structures revision management by monitoring statuses per document and ensuring that the right procedural steps are undertaken. For example, EZ-Librarian can automatically notify a group of reviewers (by email) as soon as a document achieves the 'review' status.
Not all documents and designs will be accessible for anyone in your company. Some of the human resource related documents, you don't want to have them publicized in local newspapers. EZ-Libarian supports various levels of security, from integrated intranet network security to folder- and document based security.